How to Keep Your Event Center Organized
Cluttered spaces lead to cluttered minds. Think back to the last time you tried to get homework or any other type of work done in your office, and then think about what your office looked like. Were there papers everywhere? Were pencils and pens laying around? Was everything unorganized? What did that feel like?
For many people, having a cluttered office space prevents them from getting their work done in the way that they want to do it. Keeping a space clean and organized allows you to focus on what’s important: your work.
It is no different for a place of business. The perception that someone has of your business comes from how clean and organized you are in all aspects of your company. Here are some tips to help you stay clean and organized even in the face of of the chaos of an event.
Assign a Job to Everyone
If you walk into event centers around the world, you’re going to find a fairly common thread in all of them. You will almost always find workers who are kind of wandering around aimlessly or sitting back while everyone else does the work. This happens everywhere.
Most of the time, if you ask them, they are standing around because nobody has assigned them a job, and they don’t know what they’re supposed to be doing. At least, that is the excuse.
You need to make sure that every worker has a clear role in the entire event process, and you or a manager needs to be checking in with each person to make sure that their job is getting done. At any point during the event, every employee should be able to tell you exactly what they will be doing in the set-up, during the event, and in the clean up. This will ensure that everything gets done in a timely manner.
Keep Easy to Move Furniture
This tip is going to save you an incredible amount of time in the beginning and end of an event. There are so many event centers out there right now that are using clunky furniture, and then they are struggling at the end of the night to get everything cleaned up.
You have to buy furniture that is easy to set-up and easy to take down to make the most out of your time. For example, we offer plastic folding tables that are lightweight and easy to clean so you can get in and out of your event efficiently.
With a plastic table, all you have to do is run through with a wet rag and wipe down anything left on top.
This is incredibly important. You have to document every single thing, no matter how small. This goes for money, client information, times, and anything else you can imagine. Not only do you have to document it, but you also have to make sure that you keep everything filed both physically and digitally.
If there is ever some sort of issue during one of your events, you have to document it just in case you need to reference those notes later on. Instead of relying on faded memories, you will be able to point to your notes and tell everyone exactly what happened and how you responded.
This goes back to being organized to run an efficient business.
Maximize Your Space
Not everyone can afford multiple different spaces for each type of event that they hold, so it’s important for you to maximize the space that you have and utilize it in varying ways. One way to do this is to only purchase things that can be moved around easily and stored in closets.
For example, our plastic folding tables are easily put away at the end of an event so you can use your room for a different function the following day. Every single purchase that you make needs to have efficiency as its number one priority.
It may sound like a lot to think about, but keeping yourself organized is going to allow you to relax more than anything else that you do. There is nothing that will make you as confident as knowing exactly where everything is and being prepared for every single situation.
When you feel this way as the owner, the attitude trickles down to your employees, and they feel more relaxed and confident as well. This is the image that you want to portray to the public so that they feel comfortable coming back to you time and time again.
These little tips will take you a long way, but we would also like to hear everyone else’s thoughts on this. What are some different ways that you stay organized in the midst of a hectic day, and how does it benefit you?